Our company provides consistent services from planning and consulting to construction, operation, and maintenance of customers' information systems, and in the process, we handle personal information directly or indirectly.
As an information services company, we have an extremely high social responsibility in handling such personal information, and we believe that appropriate management of personal information is the most important and fundamental matter.
Based on this recognition, our company has established the following policy regarding personal information protection, and is working to formulate, implement, maintain, and improve internal mechanisms related to personal information management.
- Regarding the protection of personal information and confidential information, we will comply with laws, national guidelines, and other norms.
- In addition to establishing internal regulations regarding the handling of personal information, we will appoint a manager and a person in charge of handling personal information to ensure appropriate management.
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Personal information will be handled as follows.
- When acquiring personal information, we will clarify the purpose of acquisition and scope of use, and will do so appropriately with the consent of the customer, and the acquired personal information will only be used within the scope of the consent of the individual.
- When entrusted with data containing personal information by a customer when entrusted with information system construction or operation work, we will use and store data appropriately in accordance with the purpose of use and within the scope of the customer's consent. .
- We will take measures to prevent the personal information we have acquired from being leaked, lost, or damaged, and if an accident should occur, we will promptly take corrective measures.
- When outsourcing work that handles personal information, it will be done under our strict management.
- We have established a point of contact for complaints and consultations, and will respond in good faith.
- We will continue to improve the management system regarding personal information protection mentioned above.
Instituted on 20th, December 2004
Revised on 22th, November 2006
Business Engineering Corporation
Masakazu Haneda, Representative Director, President & CEO
Shigeaki Betsunou, Personal Information Protection Administrator
Purpose of use of personal information
Personal information acquired by our company will be used only for the following purposes and will not be used for any other purpose.
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Personal information regarding customers and everyone who participated in seminars, etc.
- Sales activities related to our products and services
- Information on new products and services
- Contact us about our latest information, various seminars, and exhibitions
- Analyze information obtained through questionnaire surveys related to various operations and utilize it to improve products and services.
- Providing information related to our business activities
- Response to inquiries
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Personal information regarding shareholders
- To exercise rights and fulfill obligations under the Companies Act
- To provide various benefits from the issuing company in relation to your status as a shareholder
- To implement various measures to smooth the relationship between shareholders and the company from the perspective of the members of the association and the association.
- For shareholder management, such as creating shareholder data based on prescribed standards based on various laws and regulations.
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Personal information regarding those who wish to join our company
- To provide information and contact those who have applied.
- For selection work
- For employee employment management
If it becomes necessary to use personal information for purposes other than those listed above, we will do so only if we obtain the consent of the person in advance, or if handling is permitted as an exception under the Act on the Protection of Personal Information or other laws and regulations. Unless otherwise specified, we will obtain your consent for such use.
In addition, in order to outsource some of our work, we may temporarily entrust personal information in our possession to a subcontractor. In this case, we will manage it appropriately in accordance with laws and regulations and standards established by our company.
保有個人データおよび第三者提供記録の開示等について
保有個人データの開示、訂正、追加、削除、消去、利用の停止、第三者への提供の停止および第三者提供記録の開示についてお申し出いただいた場合は、合理的な範囲内の期間で対応いたします。お手続きにあたりましては、当社所定の書面によりお申し出ください。なお、利用目的の通知もしくは開示の回答に際しましては、1件につき500円の手数料を頂戴いたしますので予めご了承ください。
For details on the procedure, please contact the "Inquiries regarding personal information" below.
Specific personal information protection policy
(Basic policy regarding proper handling of specific personal information, etc.)
Our company ensures the proper handling of individual numbers and specific personal information ("specific personal information, etc.") based on the "Act on the Use of Numbers to Identify Specific Individuals in Administrative Procedures" ("Numbers Act"). We have established this basic policy in order to work on this as an organization.
- Compliance with related laws, guidelines, etc.
Our company complies with related laws and regulations such as the Number Act and the Personal Information Protection Act, JIS-Q-15001, and the Guidelines for Proper Handling of Specific Personal Information (Business Operator Edition), and handles specific personal information, etc. appropriately. Masu. - Matters regarding safety management measures
Our company separately establishes "Personal Information Protection Regulations" and takes measures to safely manage specific personal information, etc. - Contact for inquiries and complaints (complaint/consultation counter)
The Company will establish a contact point for questions and complaints regarding the Company's handling of specific personal information, etc., and will respond to such requests.
Regarding the handling of specific personal information, etc.
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Purpose of use of specific personal information, etc.
The purpose of use of specific personal information, etc. held by our company is within the scope of the following operations.
- Withholding tax related affairs performed by employers based on the Income Tax Act
- Individual residence tax-related affairs conducted by employers based on local tax laws
- Employment insurance-related affairs conducted by employers based on the Employment Insurance Act
- Health insurance-related affairs conducted by employers based on the Health Insurance Act (application-related/benefits-related)
- Employees' pension insurance-related affairs carried out by employers based on the Employees' Pension Insurance Act (application related)
- Preparation of payment records for remuneration, fees, etc. based on the Income Tax Act
- Preparation of payment records for dividends, surplus distribution, and fund interest based on the Income Tax Act
- Preparation of payment records for real estate usage fees, etc. based on the Income Tax Act
- Preparation of payment records for consideration for transfer of real estate, etc. based on the Income Tax Act
- Affairs related to the above
In addition, we handle specific personal information entrusted to us in order to carry out individual number-related affairs such as withholding tax return preparation, employment insurance notification, and payment record preparation based on contracts.
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Regarding the scope of specific personal information, etc.
The scope of individual numbers used in affairs that use individual numbers and the personal information managed in association with individual numbers is as follows.- Names, dates of birth, gender, addresses, telephone numbers, basic pension numbers, employment insurance insured numbers, etc. that are managed along with the personal numbers and personal numbers of executives, employees, and dependents.
- Individual numbers obtained in connection with individual number-related affairs for individuals other than executives and employees, and names, dates of birth, gender, addresses, telephone numbers, e-mail addresses, etc. that are managed together with individual numbers.
- Regarding provision of specific personal information, etc. to third parties
Our company does not provide specific personal information, etc. to third parties. However, in the cases stipulated in each item of Article 19 of the Number Act, the necessary specific personal information, etc. may be provided to a related third party without obtaining the consent of the person in advance, or if necessary from a related third party. We may receive specific personal information, etc. - Regarding matters regarding joint use of specific personal information, etc.
Our company does not share specific personal information received from customers with any specific person. - Regarding inquiries regarding specific personal information, etc.
If you request disclosure, correction, addition, deletion, erasure, or suspension of use of specific personal information, etc., we will respond within a reasonable period of time. Regarding procedures, please submit your request in the form prescribed by our company. Please note that a 500 yen fee will be charged for each notification of purpose of use or disclosure.
For questions or complaints regarding our handling of specific personal information, etc., or for details on procedures regarding the above-mentioned requests, please contact the "Inquiries regarding personal information (complaints/consultation desk)" below.
About our website
About security
When acquiring personal information on our website, we take security measures such as encryption (SSL).
About the use of cookies and web beacons
A cookie is a small information file that is exchanged between a user's computer and a website and is stored on the user's computer. Our company uses cookies and web beacons to collect site visit history information for statistical access analysis. These functions will be used to provide appropriate information and improve services. We do not collect personal information (name, address, phone number, email address, etc.) using cookies or web beacons.
If you consent to our use of cookies and later wish to discontinue them, you can do so at any time through your browser settings, by deleting the cookies that have been placed and by changing your browser settings to prevent all future cookies from being used. Or you can block some of them.
- Internet Explorer: Delete and manage cookies
- Chrome: Manage cookies and site data
- Firefox: enable or disable cookies
- Safari: Manage cookies and website data
Cookies stored on your computer are used to collect information about your use of the website and allow us to remember you. This information is used to improve and personalize your browsing experience, and for analytics and metrics about our visitors and advertising on this website and other media.
Third-party vendors use cookies to serve advertisements based on past visits to our website. If you do not wish to receive such advertising, you may disable the use of cookies by visiting the third party vendor's opt-out page.
If we receive your consent when you download materials through our website, apply for or participate in seminars held by our company, etc., we will collect information about your personally identified visit history. Information may be recorded. Visit history information alone does not identify an individual, but if it can be compared with other information and thereby identify a specific individual, it will be treated as personal information.
If you wish to stop collecting personally identifiable visit history information, please apply from this page. If you follow this procedure, all past history information will be deleted and no personally identifiable visit history information will be collected from now on. However, the collection of site visit history information for statistical access analysis will not be stopped, so if you wish to stop this as well, please disable cookies in your browser settings.
About collecting access logs
The websites established by our company automatically collect information such as IP addresses and source websites that are notified to the website when users browse the website. The collected information will be used as a reference to enhance the services we provide.
About using Google Analytics
The website operated by our company uses Google Analytics for website access analysis. For information on Google Analytics, please see below.
About links to other websites
The website operated by our company may have links to other websites, but please check each website for information on the handling of personal information on websites other than ours.
Measures taken for safety management
- Organizational safety management measures: Establishment of internal regulations regarding the handling of personal information and personal information protection system
- Personnel safety management measures: Provide regular training to employees and employees of partner companies
- Physical security management measures: Improving office security by managing areas where personal information is handled, etc.
- Technical safety management measures: Improving the security of information systems, such as access control and preventing unauthorized access from outside.
- Understanding the external environment: Survey of systems related to personal information protection in foreign countries https://www.ppc.go.jp/personalinfo/legal/kaiseihogohou/#gaikoku
For inquiries concerning personal information, contact:
Business Engineering Corporation
Executive Headquarters
Legal Department
TEL: +81-3-3510-1615
